Liberia: Finance & Admin Officer - Ebola Treatment Unit

Organization: Heart to Heart International
Country: Liberia
Closing date: 05 Dec 2014

POSITION SUMMARY:

The Finance/Admin Officer with provide overall managements of the finance administration matters required in grant management. This person will be responsible for financial reporting and management based on donor requirement and regulations. The FAO will ensure the budget tracking and spending analysis against implementation plan are approved by the donor, USAID. S/he will ensure that all finance and administration related activities comply with local law. This position will be based in country.

PRIMARY RESPONSIBILITIES:

1. Financial

  • Establish and implement financial procedures in line with organizational requirements
  • Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines
  • Establish and prepare accurate and timely information for budget monitoring and progress reporting of program funds and grants
  • Provide financial management advice on revisions of budgets, preparing periodical forecasts and any changes needed
  • Management and reconciliation of the bank and cash accounts, preparation of the weekly cash counts and monthly financial records including cashbooks, to be submitted to USAID, ensuring financial and resource accountability and effective management for records as required for auditing.
  • Control of salary payments to staff, including national insurance and tax liabilities, reconciling the same and monitoring medical expenses, subsistence allowances, mobile phone usage, etc.
  • Collection and filing of regular financial reports and budget records.
  • Recruit and manage Finance/Administration staff in line with good organizational practice
  • Work with HHI’s Operations, Programs and Liberian country staff to identify and fulfill staff needs.

2. Human Resource Management

  • Supervise the human resource, finance and administrative functions in field offices to ensure their smooth and effective operations
  • Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context
  • Ensure compliance to local labor laws including contracts, compensation packages, taxes and working hours
  • Collaborate with security officer to maintain security of staff in the field location
  • Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
  • Maintain open lines of communications with all field staff
  • Ensure that finance department is fully staffed, hires local staff, ensure that job descriptions are developed and on file, timesheets collected

3. Training

  • Determines and oversees training needs for finance and human resources staff

QUALIFICATIONS:

  • Previous work in a developing county or resource-deprived environment at the management level
  • Minimum of a college or university degree in Accounting or Business Administration; preferably a Master’s degree
  • Minimum of 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education
  • Experience in the administrative and financial management of overseas programs at management level
  • Extensive experience in working with computerized accounting systems, preferably QuickBooks.
  • Comprehensive knowledge and working experience with USAID or other donor organizations as the World Bank or IMF preferable
  • Provide demonstrated leadership ability
  • Ability to train others and work with minimal supervision
  • Strong English language skills, written and verbal

ORGANIZATION SUMMARY:

Heart to Heart International, Inc. (HHI) is a nonprofit international health organization. Since its founding in 1992, HHI has delivered medical aid and supplies worth more than $1.2 billion to more than 150 countries, including the United States. HHI responds to crises and natural disasters both domestically and internationally by supplying medical relief and mobilizing volunteers. HHI broadens access to healthcare with medical education opportunities and laboratory standards training around the U.S. and in Haiti, and also works with U.S. safety-net clinics to increase their capacity by providing medical equipment, supplies and volunteers that are vital to operations.

As it works to create healthier communities around the world, HHI is motivated by the same faith-based values that guided that its founders. These values are the motivation behind creating a faith-friendly environment - inviting all people to serve the poor and those in need. Everyone has something to offer and HHI is inclusive of all people to serve with their time, talent and resources. HHI is a volunteer–based movement intentionally managed to create a transformational experience for the volunteer. The organization is as interested in seeing volunteers find a renewed sense of purpose in their lives as it is helping people in challenging situations. The volunteer’s experience is at the heart of the mission, making HHI notably unique in comparison to other charitable organizations.


How to apply:

To apply for this position:

  • Email your cover letter, CV/resume, and references to Carla Orner (carla.orner@hearttoheart.org), referencing the position you are applying for in the subject line of the email.
  • Complete the Operation Ebola Medical Volunteer Application Form so your information is on record:

(https://www.volgistics.com/ex/portal.dll/ap?AP=764124636)

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